If you're dreaming about building your own dental practice from scratch, you're probably thinking about location, equipment, branding—and yes, tech. But IT setup is one of those make-or-break elements that many practices overlook until it’s too late. At Darkhorse, we’ve designed and installed IT systems for hundreds of dental startups across the country. And we don’t just mean plugging in routers—we’re talking HIPAA-compliant, security-integrated, sound-optimized practices designed to grow with you.

We know how much is riding on this. We’re here to make it easier.

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Why We Do What We Do

I’m Ruben Camp, founder of Darkhorse, and dental IT has always been in my blood. My dad and uncle are both dentists, and I’ve been around the profession my entire life. I’ve also always been a bit of a tech nerd—so after college, I took a job at Benco Dental and learned the ins and outs of the industry.

Eventually, I saw the need for something better: IT support that actually understands dental. That’s when I started Darkhorse—a concierge-level IT service built specifically for dentists. We don’t just install tech—we protect your business, your patients, and your peace of mind.

What Happens When You Reach Out

The first thing we tell every dentist who contacts us is: everything is confidential. Whether you’re planning a startup or quietly transitioning from a current situation, your privacy matters.

“You’d be surprised how many calls I’ve taken from dentists hiding in closets or parking lots so their boss doesn’t find out,” Ruben shares. That’s why we start with reassurance and honesty: this is a safe space.

Once we’ve connected, we go straight to the exciting part—your floor plan. We help you design your dream practice from a tech-first perspective. From server placement to operatory layout, we make sure your technology doesn’t just fit your space—it empowers it.

What to Expect from Your IT Project

IT setup timelines depend on where you’re starting from.

• For a simple IT transition (like taking over an existing practice), we can complete everything in as little as 30 days—as long as we have cooperation from the outgoing IT provider.
  
  
• For a clean startup, the actual install is quick—just about a week. But the whole process, from permitting to Certificate of Occupancy (COA), typically takes 3–6 months. We come in during the final week and tie everything together, so your practice is ready to go live.

Pro tip: Start early. There’s a lot that has to happen before we can even begin wiring.

What You’ll Need to Get Started

If you're planning a seamless IT transition or startup, a little preparation goes a long way. Before your install week, you’ll want to gather:

• Passwords for all current systems
  
  
• Make and model info for devices on the network
  
  
• Any historical issues with your IT setup
  
  
• Notes about previous vendors or special configurations

“Letting your IT company know there’s been vendor activity in the past—and how much it matters to you—is key,” Ruben explains. It helps us build the right solution and support from day one.

We Start With Compliance Always

We make it easy to do things right. In fact, you can’t work with us unless you’re willing to follow HIPAA compliance. That might sound tough, but for us, it’s non-negotiable. We believe protecting your patients and your practice is foundational, not optional.

Every system, backup, and firewall we install is designed with HIPAA in mind. If your goal is to build a practice that lasts, compliance isn’t just a legal requirement—it’s a promise to your patients.

Sound Design and Security: The Hidden Layers of IT

One of the things most dental startups forget to ask about? Sound. It might not seem like an IT issue, but it’s one of the most impactful parts of your practice design.

Sound masking matters—“You can mask the flushing of toilets or private conversations in treatment rooms,” Ruben explains. That means your patients feel more comfortable, and your team has a better working environment.

We also integrate security cameras during your IT buildout. They’re part of your network and need to be wired from the beginning. A pediatric dentist might want cameras in treatment rooms for transparency and safety. A general dentist might want coverage in exits, payment areas, and lounges. We tailor everything to your specialty, preferences, and privacy standards.

Our Nationwide Partner Network (Yes, Even Hawaii)

We support dental practices in every U.S. state except Wyoming (and if you’re in Wyoming—let’s talk!). Our trusted partner network spans the entire country, including Alaska and Hawaii. That means no matter where you’re building your dream practice, we can be there.

We also provide what’s called “smart hands” support—experienced, vetted IT professionals who can show up on-site when needed. But our ultimate goal is to build your systems in a way that minimizes the need for on-site fixes altogether.

“Hiring really talented dental IT folks allows us to resolve issues remotely, faster, and at a lower cost for the practice,” says Ruben.

What Installation Looks Like (White Glove or DIY)

Let’s say you’re running Open Dental with a local server. Here’s what happens when you sign on with Darkhorse:

1. We ship your firewall and backup system directly to your practice.
   
   
2. If you’re a hands-on dentist, we’ll walk you through setup.
   
   
3. If you’d rather not deal with tech—we get it. We’ll install everything for you on-site with our white glove service.
   
   

It’s all about what works best for you. Whether you want full control or full support, we’ve got your back.

What Makes Us Different

There are plenty of IT companies out there. What makes us different is how much we care—and how well we know dental.

We’ve designed over 150 practices a year, across every specialty and market. We know the technology, but more importantly, we know the real-life workflows that make or break your day-to-day.

• We’ll never upsell you on tech you don’t need.
  
  
• We prioritize security, compliance, and speed.
  
  
• We stay behind the scenes so you can stay in control.
  
  

“We want to kick off the partnership with the best effort possible,” Ruben says. That starts with transparency, responsiveness, and a process designed around your success.

How to Reach Us

If you’re planning a startup, transitioning to a new space, or just ready to upgrade your systems, we’re here to help. Getting in touch is easy:

• Fill out our contact form online – it goes straight to our sales team.
  
  
• Call us at (800) 868-4504 – you’ll reach a real person who can help.
  
  
• Email us directly at sales@darkhorse.com – we’ll respond quickly and get the ball rolling.
  
  

We’re here to guide you every step of the way.

IT Is the Backbone of Your Practice

From patient data to payment processing, from digital imaging to email—we know how critical IT is to your success. At Darkhorse, we believe your systems should support your growth, not stand in the way of it.

Whether you're opening your first office or scaling your fifth, we’re ready to be your partner in the process. Our job is to make the complex simple, the tech invisible, and your experience seamless.

Let’s build something great together.

Darkhorse Dental IT Is Here For You

We understand that caring for your patients is your top priority. Dealing with a computer issue, slow IT response time or HIPAA compliance requirements just aren’t high on your list of to-do’s. That’s where Darkhorse Dental Tech comes in. Our team of Dental IT specialists are experts when it comes to running a great, secure and successful practice —and so much more. Whether you’re looking for IT services for startups, or existing support and security services for your practice, Darkhorse can do it all for you, so you can get back to your patients.

Have questions? Looking for ideas? Just want to talk teeth? Drop us a line at sales@darkhorsetech.com to get the conversation started! Or head to our Contact page to send us a message. Don’t forget to follow us on Instagram!

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